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Introduction
Project preparedness is critical activity towards effective change management, in digital programs that have an enterprise-wide impact. Examples:
- Projects that impact over 50+ users
- Projects that will impact several offices across locations
- Projects that will impact significant number of business processes
- Projects that will introduce a new enterprise-wide application
It is important to ensure Digital program goals are in line enterprise goals and to stakeholder needs. There is comprehensive coverage of enablers:
- Principles, Policies and Frameworks
- Processes
- Organizational structure
- Culture, Ethics and Behavior
- Information
- Services, Infrastructure and Applications
- People, Skills and competencies
Digital program preparedness activity plan
Wave 1: Processes
Activity List:
1.Create AS-IS documentation
2. Inventorize business requirements
Output:
Review of current operating model depicting:
- Organization (locations, offices etc.)
- Business Processes (viz. Sales, Purchase, Finance et al)
- Application (modules/functions viz.)
- Systems
- Hardware
- Infrastructure
- Creation of Requirement Traceability Matrix (RTM) governance tool to be used throughout project for scope management. Version 1.0 of RTM will Inventorize AS-IS processes
- Identify scope for Lean IT processes
Wave 1: Services, Infrastructure and Applications
Activity List:
1.Procurement of Hardware, OS and network components
2.Business Continuity Plan
Output:
- Co-ordinate with hardware & network partners to ensure these are sized to current and future requirements
- Business Continuity Plan
Wave 2: Principles, Policies and Frameworks & Culture, Ethics and Behavior & People, Skills and Competencies
Activity List:
1.Initiate work on strategy that provide direction for the way change is managed
2.Initiate work on strategy that provide direction for the way project is managed
Output:
Guidance on:
- Training strategy
- Benefits Management strategy
- Knowledge transfer strategy
- Communication strategy
- Testing strategy
Guidance on:
- Monitoring strategy
- Risk and issue management strategy
- Resource management strategy
- Quality management strategy
Wave 2: People, Skills and Competencies
Activity List:
- Plan for Project Core Team
Output:
- Guidance on Performability and Availability of Core Team members
Wave 3: Organizational structure
Activity List:
1.Identify Project Manager, PMO team, Governance team
Output:
- Guidance on management and governance structure for project
- Guidance on implementation team and support team structure
- Work with project implementation PMO & leadership team to impact an effective structure for management and governance of project, before project kick-off
- Guidance on integrating benefits realization plan with project implementation plan, including oversight in identifying benefits owners and creation of benefit cards
Wave 3: Information
Activity List:
1.Preparation of master data
Output:
- Guidance and oversight to creation of Master data team based on current readiness of master data
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