Digital Program: preparedness checklist

Introduction

Project preparedness is critical activity towards effective change management, in digital programs that have an enterprise-wide impact. Examples:

• Projects that impact over 50+ users
• Projects that will impact several offices across locations
• Projects that will impact significant number of business processes
• Projects that will introduce a new enterprise-wide application

It is important to ensure Digital program goals are in line enterprise goals and to stakeholder needs. There is comprehensive coverage of enablers:

• Principles, Policies and Frameworks
• Processes
• Organizational structure
• Culture, Ethics and Behavior
• Information
• Services, Infrastructure and Applications
• People, Skills and competencies

 

Digital program preparedness activity plan

Wave 1: Processes

Activity List:

1.Create AS-IS documentation

2. Inventorize business requirements

Output:

Review of current operating model depicting:

• Organization (locations, offices etc.)
• Business Processes (viz. Sales, Purchase, Finance et al)
• Application (modules/functions viz.)
• Systems
• Hardware
• Infrastructure
• Creation of Requirement Traceability Matrix (RTM) governance tool to be used throughout project for scope management. Version 1.0 of RTM will Inventorize AS-IS processes
• Identify scope for Lean IT processes

 

Wave 1: Services, Infrastructure and Applications

 

Activity List:

1.Procurement of Hardware, OS and network components

2.Business Continuity Plan

Output:

• Co-ordinate with hardware & network partners to ensure these are sized to current and future requirements
• Business Continuity Plan

 

Wave 2: Principles, Policies and Frameworks & Culture, Ethics and Behavior & People, Skills and Competencies

Activity List:

1.Initiate work on strategy that provide direction for the way change is managed

2.Initiate work on strategy that provide direction for the way project is managed

Output:

Guidance on:

• Training strategy
• Benefits Management strategy
• Knowledge transfer strategy
• Communication strategy
• Testing strategy

Guidance on:

• Monitoring strategy
• Risk and issue management strategy
• Resource management strategy
• Quality management strategy

 

Wave 2: People, Skills and Competencies

Activity List:

1. Plan for Project Core Team

Output:

• Guidance on Performability and Availability of Core Team members

 

Wave 3: Organizational structure

Activity List:

1.Identify Project Manager, PMO team, Governance team

Output:

• Guidance on management and governance structure for project
• Guidance on implementation team and support team structure
• Work with project implementation PMO & leadership team to impact an effective structure for management and governance of project, before project kick-off
• Guidance on integrating benefits realization plan with project implementation plan, including oversight in identifying benefits owners and creation of benefit cards

Wave 3: Information

Activity List:

 

1.Preparation of master data

Output:

• Guidance and oversight to creation of Master data team based on current readiness of master data

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